How to Use Conditional Formatting in Excel?

Conditional formatting is used to pick out important data from a huge list of data. Though it is a little difficult to use, knowing the basics can help us in whatever project we are working on.

We can use conditional formatting in many ways. Following are the two ways of using conditional formatting.

Conditional Formatting in Same cell
Conditional Formatting in Multi cell

Conditional Formatting in Same cell

We can use this option, when we have to apply formats to the same cell. Let us take the example below to apply formats based on required conditions.

In column B of the above picture, the total marks of the students are displayed, we can identify the marks less than 700 and greater than 700 quickly by applying conditional formatting on column B.

Conditional formatting for the values Greater than 700.

Select the cells to format and select Conditional Formatting from Home menu.

Select Highlight Cells Rules and select Greater Than from the drop down.

Enter the number in the box provided for “Format cells that are GREATER THAN:”, and select ‘Custom Format’.

Select Fill from Format Cells, Select a required color from Background color and select OK.

The picture shows the result after applying Conditional Formatting.

 

Conditional formatting for the values less than 700.

Select the cells which have to be formatted, select Conditional Formatting from Home menu,  Select Highlight Cells Rules and select Less Than.

Select the cells to format and select Conditional Formatting from Home menu.

Select Highlight Cells Rules and select Less Than from the drop down.

Enter the number in the box provided for “Format cells that are LESS THAN:”, and select ‘Custom Format’.

Select Fill from Format Cells, Select a required color from Background color and select OK.

The picture shows the result after applying Conditional Formatting.

Conditional Formatting in Multi cell

This option is used

to apply formats to more than one cell based on one value. Let us take the example below to apply formats based on required conditions.

Select the cells to format and select Conditional Formatting from Home menu.

Select

New Rule from the menu.

Select Use a formula to determine which cells to format from New Formatting Rule window, enter the formula in the box provided for “Format values where this formula is true: , and select Format.

Select Fill from Format Cells, Select a required color from Background color and select OK.

The picture shows the result after applying Conditional Formatting.

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Vani is a Business Associate with p2w2, a Spreadsheet Solutions company. p2w2 has expertise in Excel ModelingExcel DashboardsProfitability Analysis,  Excel Invoicesand Excel Bid sheets. You can contact us by email: cs [at] p2w2.com or call us at 305.600.0950.

 

How to Print Only Selected Objects in Excel?

Printing in Excel is a bit different than printing in some other programs, such as a word processor. Printing selected objects is one of the special features in Excel.

Worksheet with Objects.


Print out with selected objects.

The steps below guide us to print only selected objects , from a number of objects (i.e. controls, images, shapes etc) in a worksheet.

Select the required check boxes.


Press Alt+f11.

A ‘Microsoft visual basic‘ window appears.

Double click on ‘This Workbook’. The cursor appears in the space at the right

side, under the Workbook tab.

Now type the code below:

Private Sub Workbook_BeforePrint (Cancel As Boolean)

Dim CBX As CheckBox

For Each CBX In ActiveSheet.CheckBoxes

If CBX.Value = xlOff Then CBX.PrintObject = False

Next CBX

End Sub

After writing the macro, go to the worksheet and print the page, Now you can see the print out with selected objects only.

 

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Vani is a Business

Associate with p2w2, a Spreadsheet Solutions company. p2w2 has expertise in Excel ModelingExcel DashboardsProfitability Analysis,  Excel Invoicesand Excel Bid sheets. You can contact us by email: cs [at] p2w2.com or call us at 305.600.0950.


How to Make Validation Case Sensitive?

Chaitanya is CEO of p2w2, a Spreadsheet Solutions company. p2w2 has expertise in

Excel Modeling, Excel Dashboards, Profitability Analysis, Excel Invoices and Excel Bid sheets. You can contact us by email: cs [at] p2w2.com or call us at 305.600.0950.

How to Take Print Without Objects?

Worksheet with object            

Print without object

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Follow the steps below if you do not want to print objects in a worksheet.

Suppose you have some data and a button in your worksheet and you want

only the data to be printed without the button.

Right click on the button which you do not want to print and select ‘Format Control’.

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Select Properties in ‘ Format Control’ . Uncheck ‘ Print Object’ .

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Click OK.

When you select the ‘print preview’, Now you can see the print out without the object.

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Vani is a Business Associate with p2w2, a Spreadsheet Solutions company. p2w2 has expertise in Excel Modeling, Excel Dashboards, Profitability Analysis,  Excel Invoices and Excel Bid sheets. You can contact us by email: cs [at] p2w2.com or call us at 305.600.0950.

How to Make Excel Look Like a Webpage?

We can make Excel

sheet look like a webpage by making Excel Full Screen.

Excel sheet before full screen:

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Excel Sheet after full screen:

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Following are the guidelines to make Excel full screen:

Hide sheet tabs.
Remove Grid Lines, Headings and hide Formula Bar.
Select Excel ‘Full Screen’ option from ‘View’ menu.

Hide sheet tabs.

Select ‘Office’ Button and select ‘Excel Options’.

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Select ‘Advanced’ option under ‘Display Options for This Workbook’ uncheck the box ‘Show Sheet Tabs’.

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Click ‘Ok’.

Picture below is a spreadsheet after hiding sheet tabs:

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Removing Grid lines, Headings and Formula Bar.

Select ‘View’ from ‘Menu’, uncheck the boxes for ‘Gridlines, Headings and Formula Bar’.

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Selecting Excel Full Screen

Select ‘View’ from menu and Select ‘Full Screen’.

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Picture below is a Excel spreadsheet which looks like a webpage.

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Vani is a Business Associate with p2w2, a Spreadsheet Solutions company. p2w2 has expertise in Excel Modeling, Excel Dashboards, Profitability Analysis,  Excel Invoices and Excel Bid sheets. You can contact us by email: cs [at] p2w2.com or

call us at 305.600.0950.